Presenters
Key Dates
| Abstract Notification | May 14, 2021 | ||
| Deadline to Accept Invitation | June 15, 2021 | ||
| Speaker Ready Room Opens | June 25, 2021 | ||
| Deadline to Make Changes to Title or Authors* | July 1, 2021 | ||
| Deadline to Upload ePoster Presentation for USB Inclusion | July 30, 2021 | ||
| Deadline to Upload Self-Paced Podium Presentation | August 15, 2021 | ||
| Deadline to Upload Manuscript | August 15, 2021 | ||
| Deadline to upload Faculty presentations for CME review | August 23, 2021 | ||
| Deadline to Upload pre-recorded Podium and Faculty Presentation** | September 3, 2021 | ||
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September 17, 2021 |
*Authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form. Changes may NOT be made to the body of the abstract, images or tables. Sorry, no exceptions.
**Pre-recorded presentation options are only available to those who have indicated virtual-only participation in their RSVP. Pre-recorded presentations will not be replaced after September 3. The Speaker Ready Room will reopen at the meeting venue for those presenting live.
Submit Invitation RSVP
Online Speaker Ready Room Now Open
Presentations should be in 16:9 format (widescreen). Click here for instructions on converting from 4:3 to 16:9.
Invitation and Confirmation
Abstract Presenters
All podium, self-paced podium, and ePoster presenters must confirm their participation by accepting their invitation(s) in the Speaker Management Site by June 15, 2021. Please visit the Registration page to register for the meeting online.
Faculty
All invited faculty, including moderators, must confirm their plans to participate by Accepting their invitation(s) in the Speaker Management Site by June 15, 2021 and by registering for the meeting by May 20, 2021. Please visit the Registration page to register for the meeting online. All Faculty are still responsible for Annual Meeting registrations fees including the Farewell Reception ticket fee.
Pre-Meeting Course Faculty: When registering, a $250 discount for the Pre-Meeting Course will be applied upon checkout. Please note this discount will only apply after you have accepted your invitation. This Pre-Meeting Course is included in the base registration rate for the Annual Meeting, so you do not need to select any additional registration option to register for the course and receive your discount.
Hibbs Society Faculty: Faculty within the Hibbs Society will need to add-on the Hibbs Society during registration. However, a discount will apply to remove the cost equivalent upon checkout.
For Speaker Management Site assistance with username and passwords please contact the SRS Education Team at [email protected] or +1-414-289-9107.
Registration
The presenting author (or one e-poster co-author) and all faculty are required to register for the meeting and pay required registration fees. Registration will open May 20 for all SRS Members, faculty, and presenting authors before opening to the public on July 1. Because of limited onsite capacity due to COVID-19 restrictions, we highly recommend registration before July 1 given the registration requirement for all presenters.
Final Program
Abstract Presenters
Abstracts will be published in the final program as originally submitted. Any corrections that need to be made to the title or author listing should be sent to [email protected] by July 1, 2021. SRS cannot make edits or additions to the abstract text. Also, authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form.
Manuscripts
Podium Abstract Presenters
A complete manuscript is required from all podium abstract presenters. The deadline to upload a manuscript is August 15, 2021. Manuscripts are uploaded to the Speaker Management Site. The guidelines for the manuscript can be downloaded below.
Download the SRS Manuscript Guidelines
AV and Presentation Upload
Presentations can be uploaded to the Speaker Ready Room starting June 25, 2021. The Online Speaker Ready Room will close in September 17, 2020 at 5:00 PM EDT (US).
Presentations should be in 16:9 format (widescreen). Click here for instructions on converting from 4:3 to 16:9.
Poster presentations should be up to 3 minutes long while Podium presentations are 4 minutes long.
Download the Audio/Visual Guidelines
Within the AV Guidelines, instructions on pre-recording presentations are included.
Presenters who uploaded presentations to IMAST or last year's Annual Meeting Speaker Ready Room may use the same email account and password. If you have forgotten your password, click the 'Forgot Password' button and it will be sent to the email account you used. Presenters who did NOT upload in 2018, 2019 or 2020 should create a new account the first time logging into the site. The SRS members-only site password, abstract submission site password, and M&M site password will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
CME Accreditation Policies
The Annual Meeting will be CME accredited, and it is therefore essential that the presentations and e-posters are free from commercial influence. References to particular commercial products must use their generic name or be balanced by referring to other similar products.
Disclosures
Please note that all presentations and e-posters must include a slide listing all of the author(s)' financial disclosures with commercial interests.
Download a Sample Disclosure Slide
Product Name Use Policy
SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque).
Company names and logos may not be used in any presentation (including in images) at the Annual Meeting.
It is recognized that studies evaluating a device or devices or comparing different devices or techniques may require the use of product or technique names. If a device trade name or industry developed technique using a trademarked name are used in an abstract or presentation, it will be specifically reviewed by the CME Committee for evaluation of any potential conflict of interest. When there is a known potential conflict of interest, an expanded verbal disclosure will be necessary at the time of presentation. Furthermore, if a product name is mentioned, the audience should be informed of why it is necessary to give the name.
Please notify us at [email protected] if you plan to use a product name in your presentation.
Non-Exclusive License and Attestation
Podium & E-Poster Presenters
A Non-Exclusive License Form must be completed in the Speaker Management System. Podium and e-poster presenters will be prompted to complete this form upon logging in to accept their presentation(s).
Faculty
Both a Non-Exclusive License Form and Attestation Form must be completed in the Speaker Management System. Faculty will be prompted to complete these forms upon logging in to accept their presentation(s).