Presenter Information
Key Dates
| May 2, 2023 | Registration Opens |
| June 6, 2023 | Deadline to Respond to Invitation, Register for the Meeting, and Complete COI Disclosure, Attestation, and Non-exclusive Forms |
| June 16, 2023 | Speaker Ready Room Opens |
| July 1, 2023 | Deadline to Make Changes to Title or Authors* and Deadline to Withdraw to Avoid No-Show Consideration |
| August 4, 2023 | Deadline to Upload Faculty Presentations |
| August 25, 2023 | Deadline to Upload E-Point Presentations to Speaker Ready Room |
| August 25, 2023 | Online Speaker Ready Room Closes at 17:00 EDT (US) |
*Authors can only be added to an abstract if they have an existing author account in the abstract submission system AND a completed COI Disclosure Form. Changes can NOT be made to the body of the abstract, images, or tables. No exceptions.
Registration
Faculty and Presenting Authors: Please refer to your invitation.
Presenting authors are required to register for the meeting and pay the required registration fees. If the original presenting author is unable to present live in Seattle, another co-author on the paper may present in place. Please contact [email protected] by July 1, 2023 with any author changes.
For more information on registration, please visit: Registration.
Moderator and Faculty
Faculty Presentations
- Deadline to upload faculty presentations to the online Speaker Ready Room is August 4, 2023 at 17:00 EDT (US).
- All faculty presentations must meet the time requirement in your invitation
- Presentations must be in 16:9 format (widescreen). For instruction on converting from 4:3 to 16:9, please visit: PowerPoint Conversion Guide
- Faculty presentations must follow the slide format below:
- 1st Slide – Must include title and speaker name
- 2nd Slide – Must include disclosures of all financial relationships with ineligible companies
- Last Slide – Should include references.
- Company names and logos may not be used in any presentation (including in images).
Podium and E-Point
All podium and E-Point abstracts will be published in the final program as originally submitted. SRS cannot make edits or additions to the abstract text. If any corrections to the title or author listing need to be made, changes are accepted up until July 1st, 2023.
Podium Presentations
- Deadline to upload podium presentations to the online Speaker Ready Room is August 25, 2023 at 17:00 EDT (US).
- All podium presentations are 4 minutes and must include a PowerPoint
- Presentations must be in 16:9 format (widescreen). For instruction on converting from 4:3 to 16:9, please visit: PowerPoint Conversion Guide
- Podium presentations must follow the slide format below:
- 1st Slide – Must include title and all authors of the abstract.
- 2nd Slide – Must include disclosures of all financial relationships with ineligible companies
- Last Slide – Should include references.
- Company names and logos may not be used in any presentation (including in images).
E-Point Presentations
- Deadline to upload E-Point Presentations to the online Speaker Ready Room is August 25, 2023 at 17:00 EST
- All E-Point Presentations must have audio narration (maximum 3 minutes). For instruction on how to include audio narration, please visit: Recording Narration Guide.
- No video, embedded video, or transition animations may be included in your E-Point Presentation.
- Presentations should be created using only Western English alpha-numeric characters.
- Presentations must be in 16:9 format (widescreen). For instruction on converting from 4:3 to 16:9, please visit: PowerPoint Conversion Guide
- All E-Point Presentations will be displayed through an online Kiosk at the meeting in Seattle
- E-Point presentations are limited to 13 slides. Please follow the slide format below:
- 1st Slide – Must include title and all authors of the abstract.
- 2nd Slide – Must include disclosures of all financial relationships with ineligible companies
- Last Slide – Should include references.
- Company names and logos may not be used in any presentation (including in images).
Presentation Upload
All presentations must be uploaded through the Speaker Ready Room. Please adhere to the presentation upload deadlines:
| Faculty Presentation | August 4, 2023 |
| Podium and E-Point Presentations | August 25, 2023 |
Please Note: Presenters who have uploaded presentations to IMAST or SRS’s Annual Meeting Speaker Ready Room (SRR) since 2020 may use the same email account and password. If a presentation was uploaded before 2020, a new account will need to be created on the SRR site.
If you have uploaded a presentation since 2020, but have forgotten your password, click the 'Forgot Password' button and an email will be sent to the registered account email.
If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
Online Speaker Ready Room
Presentations can be uploaded to the online Speaker Ready Room starting June 16, 2023.
Questions: If you have technical questions with your presentation upload, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
Onsite Speaker Ready Room
All presentations are due to the Speaker Ready Room before the meeting. Should you need to make any necessary adjustments to presentations, the Speaker Ready Room will be accessible onsite.
CME
The 58th Annual Meeting is CME accredited, and it is therefore essential that the presentations are free from commercial influence. References to commercial products must use their generic name or be balanced by referring to other similar products. Please see the guidelines below for CME information.
Non-Exclusive License and Attestation
All faculty, podium, and E-Point presenting authors must complete a Non-Exclusive License and Attestation Form in the Speaker Management System. All presenters will be prompted to complete this form upon logging in to accept their presentation(s). All forms must be completed by June 6, 2023.
Disclosures
All faculty, podium, and E-Point presentations must disclose financial relations with ineligible companies from the past 24 months.
Please note: An ineligible company is one whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.
Product Name Use Policy
SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque).
It is recognized that studies evaluating a device or devices or comparing different devices or techniques may require the use of product or technique names. If a device trade name or industry developed technique using a trademarked name are used in an abstract or presentation, it will be specifically reviewed by the CME Committee for evaluation of any potential conflict of interest. When there is a known potential conflict of interest, expanded verbal disclosure will be necessary at the time of presentation.
Furthermore, if a product name is mentioned, the audience should be informed of why it is necessary to give the name.