Podium
Key Dates
| Abstract Notification* | April 15, 2018 |
| Presenter Acceptance Deadline | May 15, 2018 |
| Deadline to Register or Withdraw w/out "No-Show" | June 15, 2018 |
| Speaker Ready Room Opens | August 8, 2018 |
| Deadline to Make Corrections to Title/Authors** | August 20, 2018 |
| Deadline to Submit Manuscript (Podium Only) | September 25, 2018 |
| Online Speaker Ready Room Closes | October 1, 2018 |
*IMAST Abstract Notifications will be e-mailed on April 1, 2018.
**Authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form. Changes may NOT be made to the body of the abstract, images or tables. Sorry, no exceptions.
Podium Presenter Requirements
Presentation Length
Each podium presentation is allotted four (4) minutes. The microphone will shut off if a speaker’s presentation extends more than 15 seconds beyond the four-minute time limit. Speakers should arrive early to their session and be ready to take the podium opposite the presenter before them, BEFORE that presenter has finished speaking, to facilitate quick transitions.
Non-Exclusive License and Attestation
Both a Non-Exclusive License Form and Attestation Form must be completed in the Dekon Speaker Management System. Presenting authors will be prompted to complete these forms upon logging in to accept their presentation. The deadline for presenters to accept their invitation and complete these forms is May 15, 2018.
For assistance with username and passwords please contact the SRS Meetings Team at [email protected] or +1-414-289-9107.
Manuscript
A complete manuscript is required from all paper presenters no later than September 25, 2018. The guidelines for the manuscript can be downloaded below.
AV and Presentation Upload
Each session room will be equipped with an LCD projector, laptop, screen, podium with microphone and theater-style seating.
Presentations should be submitted to the Speaker Ready Room starting on August 8, 2018 and the Speaker Ready Room will close October 1, 2018.
Presenters who uploaded presentations to last year’s IMAST or Annual Meeting Speaker Ready Room may use the same email account and passwords as last year. If you have forgotten your password, simply click the Forgot Password button and it will be sent to the email account you used. Presenters who did NOT upload in 2016 or 2017 should create a new account the first time logging into the site. SRS members-only site passwords, abstract submission site passwords, and M&M site passwords will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
*Presentations should be in 16:9 format (widescreen)* Click here for instructions on converting from 4:3 to 16:9.
AV Guidelines for Podium Presentations
Download the SRS Manuscript Guidelines
Online Presentation Upload Closed
Presenters may upload their presentations onsite in the Presentation Upload Area, located in the Foyer Europa Office at the Bologna Polo Congressuale.
Presentation Upload Area Hours
Location: Foyer Europa Office
Wednesday, October 10 7:30-20:00
Thursday, October 11 7:30-18:00
Friday, October 12 7:30-18:30
Saturday, October 13 7:30-13:30
CME Accreditation Policies *New Updated Policies*
Abstract presentations will be CME accredited, and therefore essential that they be free from commercial influence. SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque). Company names and logos must never be used in a presentation (including in images.)
All abstract submitting authors were to indicate their intent to use a product name at the time of submission. If you did not indicate then but intend to reference commercial products, please email [email protected].
All presentations must clear a review conducted by the SRS CME Committee. Presenters may be required to submit slides for review before the meeting and may be asked to make small or significant changes if a bias issue is found. Failure to address pertinent CME review issues will result in removal of the presentation from the program and/or a one-year ban for abstract presentations and a three-year ban for invited presentations.
Disclosures
Please note that an additional slide including all authors' financial disclosures will be shown on the screen opposite of the presenter during the presentation. If speakers have any corrections to make to their disclosure statement, please send them to [email protected] by May 15, 2018.
Confirmation & Registration
All podium presenters must confirm their plans to participate by registering for the program by May 15, 2018 and by clicking Accept in the Dekon Speaker Management System. Please visit www.srs.org/am18/registration to register for the meeting online.
Final Program Book
Presenters’ abstracts will be published in the scientific program book as submitted. Any corrections that need to be made to the title or author listing should be sent to [email protected] by August 20, 2018. SRS cannot make edits or additions to the abstract text. Also, authors may only be added if they have an existing author account in the abstract submission system and a completed COI Disclosure Form.
Cancellation & No-Show Policy
Authors unable to present their paper in person should inform SRS as soon as possible which co-author will present in their place. If no one is able to present the paper, please inform SRS by June 15, so an alternate paper can be substituted. Please note that in the case of a "no-show" podium presentation, all authors and co-authors associated with the "no-show" paper will be prohibited from presenting any papers at the next two Annual Meetings.
Housing & Travel
Presenters are expected to register, pay required registration fees and incur all costs for housing and travel. Please visit the "Housing" tab (www.srs.org/am18/housing) for details on arranging housing and travel to Bologna, Italy.