Faculty
Key Dates
| Invitation Notification | April 15, 2018 |
| Faculty Acceptance Deadline | May 15, 2018 |
| Deadline to Register or Withdraw w/out "No-Show" | June 15, 2018 |
| Deadline to Submit Handout (PMC & HDC Faculty) | July 30, 2018 |
| Speaker Ready Room Opens | August 8, 2018 |
| Deadline to Submit PowerPoint for CME review | September 1, 2018 |
| Online Speaker Ready Room Closes | October 1, 2018 |
Faculty Requirements
Handouts
A presentation handout is required from each presenter in the Pre-Meeting Course and Half-Day Courses. Handouts should be limited to six pages and contain no more than six images.
Please review the Handout Guidelines
Handouts are due on June 30, 2018 and should be emailed to [email protected].
Non-Exclusive License and Attestation
Both a Non-Exclusive License Form and Attestation Form must be completed in the Dekon Speaker Management System. Presenting authors will be prompted to complete these forms upon logging in to accept their presentation. The deadline for presenters to accept their invitation and complete these forms is May 15, 2018.
For assistance with username and passwords please contact the SRS Meetings Team at [email protected] or +1-414-289-9107.
AV and Presentation Upload
Each session room will be equipped with an LCD projector, laptop, screen, podium with microphone and theater-style seating.
Presentations should be submitted to the Speaker Ready Room starting on August 8, 2018 and the Speaker Ready Room will close October 1, 2018.
Presenters who uploaded presentations to last year’s IMAST or Annual Meeting Speaker Ready Room may use the same email account and passwords as last year. If you have forgotten your password, simply click the Forgot Password button and it will be sent to the email account you used. Presenters who did NOT upload in 2016 or 2017 should create a new account the first time logging into the site. SRS members-only site passwords, abstract submission site passwords, and M&M site passwords will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
*Presentations should be in 16:9 format (widescreen)* Click here for instructions on converting from 4:3 to 16:9.
Online Presentation Upload Closed
Presenters may upload their presentations onsite in the Presentation Upload Area, located in the Foyer Europa Office at the Bologna Polo Congressuale.
Presentation Upload Area Hours
Location: Foyer Europa Office
Wednesday, October 10 7:30-20:00
Thursday, October 11 7:30-18:00
Friday, October 12 7:30-18:30
Saturday, October 13 7:30-13:30
CME Accreditation Policies *New Updated Policies*
Abstract presentations will be CME accredited, and it is therefore essential that they be free from commercial influence. Please read the Product Name Use Policy below for further details.
All presentations must clear a review conducted by the SRS CME Committee. Presenters are required to submit slides or acceptable handouts (for Pre-Meeting Course and Half-Day Courses) for review before the meeting and may be asked to make small or significant changes if a bias issue is found. Failure to address pertinent CME review issues will result in removal of the presentation from the program and/or a one-year ban for abstract presentations and a three-year ban for invited presentations.
Product Name Use Policy *NEW UPDATED POLICY*
SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque).
Company names and logos must never be used in a presentation (including in images.)
It is recognized that studies evaluating a device or devices or comparing different devices or techniques may require the use of product or technique names. If a device trade name or industry developed technique using a trademarked name are used in an abstract or presentation, it will be specifically reviewed by the CME Committee for evaluation of any potential conflict of interest. When there is a known potential conflict of interest, an expanded verbal disclosure will be necessary at the time of presentation. Furthermore, if a product name is mentioned, the audience should be informed of why it is necessary to give the name.
Please notify us at [email protected] if you plan to use a product name in your presentation.
Disclosures
Please note that an additional slide including all authors' financial disclosures will be shown on the screen opposite of the presenter during the presentation. If speakers have any corrections to make to their disclosure statement, please send them to [email protected] by May 15, 2018.
Confirmation & Registration
All invited faculty must confirm their plans to participate by Accepting their invitation(s) in the Dekon Speaker Management System by May 15, 2018 and by registering for the meeting by June 15, 2018. Please visit www.srs.org/am18/registration to register for the meeting online.
Pre-Meeting Course Faculty: When registering, a $250 discount for the Pre-Meeting Course will be applied upon checkout. This year the Pre-Meeting Course is included in the base registration rate for the Annual Meeting, so you do not need to select any additional registration option to register for the course and receive your discount.
Presenters are still responsible for the Annual Meeting fees and the Farewell Reception ticket fees.
Housing & Travel
Faculty are expected to register, pay required registration fees and incur all costs for housing and travel. Please visit the "Housing" tab (www.srs.org/am18/housing) for details on arranging housing and travel to Bologna, Italy.