For Exhibitors
2018 Corporate Support Opportunities & IMAST Exhibitor Prospective Now Available
Download a PDF version of the brochure
Exhibitor Information
- Meeting Location & Exhibit Hours
- Exhibit Hall Floor Plan
- Booth Provisions
- Exhibitor Service Kit
- Exhibitor Registration
- Exhibitor Hotel Accommodations
- Shipping
- Affiliate Meeting Space Request
- Exhibitor Rules & Regulations
Meeting Dates: July 11-14, 2018
Meeting Location:
JW Marriott Los Angeles at L.A. LIVE
900 W Olympic Blvd
Los Angeles, CA 90015
Exhibit Hours: (subject to change)
Tuesday, July 10 | Wednesday, July 11 | Thursday, July 12 | Friday, July 13 | Saturday, July 14 |
8:00-13:00 GES Exhibit Installation |
8:00-14:00 14:00-16:00* 18:00-20:00 |
8:00-17:30 | 8:00-16:00 | Exhibits Closed |
*Attendees will have to walk through the exhibit hall to access the special symposia beginning at 14:00.
Exhibit Hall Floor Plan
Booth Provisions
- 10ft2 Shell Scheme booth with 8ft high rear and dividing walls using aluminum systems and white PVC panels. (Image below)
- Flooring- using existing hall carpet.
- Graphic- (1) booth header with company’s name and booth number in black lettering on white fascia board (full graphic printing charged separately, if requested)
- Furniture- (1) 1m x 1/2m x 40” GEM Counter, (2) contemporary stools and (1) waste basket.
- Power & Lighting- (3) 75w arm lights and (1) power drop
- Two exhibitor registration badges.
- Admission to scientific sessions, based on capacity.
- Additional needs such as electricity, audiovisual will be at the expense of the exhibitor.
- Inclusion of company name on the SRS IMAST website.
- Publication of company name, address, booth number and 250 word company description in the Final Program (if received by May 1).
*Custom Booths: If your company plans on using a custom built exhibit, instead of the shell scheme, please notify the SRS office at [email protected] as soon as possible.
Exhibitor Service Kit
Exhibitor service kits, courtesy of GES, the official IMAST exhibition contractor, are for your use to order additional furniture, booth upgrades, A/V, etc. Please pass appropriate information on to contractors or other individuals who require it.
Exhibitor Registration
Complimentary registrations may be claimed on individual registrations or group registrations. You can register online or using the PDF registration forms. Please use the registration codes distributed to you via email with your booth space assignment during the registration process to claim your complimentary registrations.
Please note that those complimentary registrations MUST be claimed before the advance registration deadline of June 15, 2018. Booth staff registrations will only be accepted onsite after this date and are subject to full registration fees.
To Claim Complimentary Registration:
PDF Forms: Please write the discount code next the name of the delegate receiving the complimentary registration. If no codes are written, complimentary registrations will be applied to delegates in the order they are listed on the form.
Please note, all delegates must have their own email address listed under their name to ensure certificates of attendance are correctly distributed. Completed forms can be returned to the SRS office via email at [email protected] or fax (414)-276-3349.
Online Form:
- Click on the link: Online Group Registration
- Login to your SRS account, if you do not have an account, you can create an account by selecting “click here if the meeting delegate does not have an existing account” and follow the instructions. If you are not sure if you have an account, please click “I forgot my username or password.” To check that there is not an account linked to your email address prior to creating a new account.
- Fill out the information for the main contact for the group registration. All confirmations and invoices will be sent to this individual
- Complete the registration information for each individual in the group. For anyone receiving complimentary registration, enter the exhibitor discount code in the "Discount Code" field.
Please note, each discount code can only be used once.
Exhibitor Hotel Accommodations
Room blocks have been secured for delegates and exhibitors at the JW Marriott Los Angeles at LA LIVE, the meeting location and headquarters hotel. Please feel free to reserve rooms for individuals using the housing link on the Housing Tab.
Room rates, reservation instructions and further information can be found on the Housing Tab.
**Please note housing is on a first-come, first-served basis so please book early!**
If you your company will require a large number of rooms, please notify SRS via email ([email protected]). SRS staff may be able to assist you in securing an additional room block for your company.
Shipping
SRS encourages exhibitors to set up shipping through GES. Additional information can be found in the exhibitor services kit.
SRS advises that demonstration materials for workshops be shipped along with exhibit materials, and clearly marked so that companies may direct their materials to either their booth or workshop storage areas. SRS is not responsible for locating materials shipped to the JW Marriott using other methods (FedEx, UPS, DHL, etc).
Affiliate Meeting Space Requests
All affiliate function requests will need to be submitted online at www.srs.org/meetings/imast2018/space_request.php
Once approved, SRS will handle all space requests at the nearby hotels on a first-come, first-served basis. All requests must go through the online approval process before space will be granted!
Please remember the following guidelines when requesting space for an affiliate function:
- No entertainment functions, meetings, courses or social functions involving surgeon delegates may be scheduled to conflict with SRS meeting program hours, activity hours, exhibit hours or social events. Internal corporate meetings involving supporter or affiliate organization staff only are exempt from this limitation.
- Entertainment and social functions must be in good taste and conform to the purpose of the meeting, as well as complying with all AdvaMed guidelines governing interaction with physicians.
- SRS should be notified in writing of any special activities (whether entertainment, education or promotional in nature) planned by an affiliated company for the period during which SRS meeting function occur.
- Announcements and invitations addressed to members of the medical profession concerning such industry events should clearly indicate the name of the corporate support and must in no manner imply directly or indirectly that the event is part of, or an official activity of, SRS.
- Attendee lists provided by SRS to Corporate Supporters, either as part of the Benefits of Support outlined in the Corporate Support Program are intended for a one-time, meeting-related use only. All announcements and invitations addressed to SRS meeting delegates should be pre-approved by SRS.
Exhibitor Rules & Regulations
All company representatives are expected to have read the IMAST Exhibit Hall Rules & Regulations prior to the start of the meeting.
Click here to download the Rules & Regulations
Hands-On Workshops (HOWs)
Each Hands-On Workshop (HOW) is programmed by a single-supporting company; featuring presentation on topics and technologies selected by the supporting company. Located in rooms near the general and concurrent session rooms, HOW time slots follow "must see" IMAST educational sessions.
Advertising and Grant Opportunities
Download 2018 Corporate Support Brochure and Application Forms PDFs
SRS is pleased to accept support in the form of grants to offset the costs of various IMAST educational components, networking opportunities and meeting services.
Contact the SRS Office
Scoliosis Research Society
555 E. Wells Street, Suite 1100
Milwaukee, WI 53202
Phone: +1 414-289-9107
Email: [email protected]